One of the key things you need to do when offered a job is send an acceptance email. It reaffirms your spot and also get things off to a good start with your new employer. While no acceptance email is the same, there are certain standards to be fulfilled in order to show professionalism and appreciation.
Here we list out the essential elements of an email accepted your job offer, along with a tutorial on how you should write it and few examples for reference and important advice to follow.
Timing is Key
When you are offered a position, reply as quickly as possible. Employers typically want to hear back in 24–48 hours. You love the role and you respect the timeline of their hiring process (sorta, more on that later).
The thank-you note cannot be missing in an acceptance email. This is a polite way of saying as much and shows your gratitude for the opportunity.
I genuinely appreciate the chance to be part of this team and want to thank you for having me in mind. I am really excited to join the team and help with all of the great stuff happening over at [Company Name].
Be sure to verify all of the important details of the job offer including position title, start date, compensation, and benefits package. That way, everyone is on the same page and there are no mixed signals going around.
Although you may be thrilled, keep it professional in the email. How you talk will dictate how all your future communication will be with your new employer.
This is your chance to ask any questions that you are not sure about or need more information on before signing contracts or starting the job. Hook this up nicely to ask for it in a polite and only three-sentence-long way.
Request for Clarification Example
Close by reiterating your enthusiasm for becoming part of the team It helps an employer to know you are excited to get started and have made the decision that this offer ist he one for you.
I can not wait to join [company name] and be a part of an already successful team. With my background and experience, I am confident that I will be able to add substantial value.
Close on a Positive Note
Conclude the email with upbeat sentiment for further actions. Thank the employer again, and close out by expressing your excitement about what’s to come (whether that’s signing a contract or getting ready for your first day).
“So, this again has been a great opportunity for us. I am excited about starting on [Start Date] and becoming a part of your team. If there are additional steps I should do before that, please tell me.
Sample Job Acceptance Email
As per our discussion, I shall be joining from [Start Date] with a Salary package of [Salary] along with the offer letter benefits. Please notify me of any other steps or paperwork that need to be filled out / completed prior to my start date.
Other tips to write acceptance email
Grammar Check: Do a grammar check for your email, again just to be sure. A typo might mean a potential employer thinks you are sloppy.
However , still try to save the e-mail afterwards only if questions arise later on about your position acceptance or even likewise what conditions were discussed.
These are the steps to a successful and business-like acceptance email that not only confirms you have done it, but also begins establishing your relationship with your employer.
